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How to Apply Microsoft Word Styles

Contributor(s): José Cabezón, Michael Cox, David Germano, Nathaniel Grove, Alison Melnick, Steven Weinberger.

1. With your mouse, highlight the text to which you want to apply the Word style.
2. Click on the “Style” drop-down window in the tool bar at the top of your document. The name of the current style should display in the window. Begin typing the name of the style and it will automatically jump down the list to the style. You can also use the scroll bar to navigate to the desired style. Once you are at the desired style, click on it and the style will be applied to the highlighted text. You can also type the abbreviation of the style in the style window followed by a comma and then hit the enter key; this will apply the style. Example: to apply the Text Title Tibetan style, type “ttt,” in the style window and hit enter.
   1. You should also be able to activate the styles window with the keystroke control-shift+s. You will know that the window is activated because the name of the style appearing in the window will turn blue. Once the window is activated you can either type in the name of the style or its abbreviation, or you can manually scroll to the desired style.
   2. Alternative: you can open the styles box by clicking on the icon of a double capital letter A immediately to the left of the style drop-down window or by pulling down the “Format” menu and clicking on “Styles and Formatting.” This will open the styles box. You then select the style as detailed above. You can keep the style box open as you work on the Word document for ease of use.
3. Determining what Word style is applied: for character styles, highlight the text and the name of the Word style will appear in the Style window. For paragraph styles, click anywhere in the paragraph and the name of the Word style will appear in the Style window.

For more information on guidelines for Microsoft Word Styles, see Using Microsoft Word Styles.

Note: most Word styles will display with some type of formatting, such as a different color font. Do not apply any other formatting to text in a Word style because it will not be converted to XML.

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