THL Toolbox > Essays > THL Staff Documentation for XML Essays > Applying Words Styles to Select Words and Text in the Body of the Essay
Applying Word Styles to Select Words and Text in the Body of the Essay
Contributor(s): José Cabezón, Michael Cox, David Germano, Nathaniel Grove, Alison Melnick, Steven Weinberger.
For details on how and when to apply Word styles in a word document (and when to include them in the glossary), go to the Apply Word Styles to Select Words in the Body of the Essay page.
Examples of XML for Word Styles Applied in the Body of the Essay
examples need to be added here
English Words in Italics for Emphasis
Authors have been instructed to italicize an English word that they want to appear in italics and that is not a text title or other word that the stylesheet will italicize (and that is not a word that is in the Glossary Table).
- Search on italic font in the essay Word doc. Assess the instances of italic text one at a time, applying the Word style “emphasis weak,ew” where necessary.
- This includes cases of a book title within an article/chapter title.
- This includes the rare case of an italicized word in a book or article title (bibliographic citations).
English Words in Bold for Emphasis
Authors have been instructed to make bold an English word that they want to appear in bold and that is not a text title or other word that the stylesheet will italicize (and that is not a word that is in the Glossary Table).
- Search on bold font in the essay Word doc. Assess the instances of bold text one at a time, applying the Word style “emphasis strong,es” where necessary.
- This includes the rare case of a bold word in a book or article title (bibliographic citations).
Indented Quotes
Remember to go back and check quotes after each essay is converted to XML to make sure that it converted properly and is identical to the original quote.
For more specific issues regarding format, see Chicago Manual (11.12) and (11.23-27).
Indented Verse
For more specific issues regarding format, see Chicago Manual (11.12) and (11.23-27).
If You Need to Apply Word Styles to Words in the Essay
To apply Word styles to multiple occurrences of a word in the essay, it is possible to apply the desired Word style to all occurrences of the word at one time through the following procedure. An example is applying the Word style “Name Place English, npe” to all occurrences of “Tibet”
- Highlight the name and copy it with the keystroke control-c or by pulling down the Edit menu and clicking on “copy”
- Open the search-and-replace dialogue box with the keystroke control-h or by pulling down the menu and clicking on “Find and Replace”
- Click on the “Replace” tab
- In the “Find what” field, paste in the text you copied (in this example, “Tibet”) by using the keystroke control-v or by pulling down the Edit menu and clicking on “paste”
- In the “Replace with” field, paste in the text you copied (in this example, “Tibet”). Note: the text in the “Find what” and “Replace with” fields should be the same.
- Click the “More” button to expand the search-and-replace box
- Make sure the cursor is in the “Replace with” field by clicking in it
- Click on the “Format” button and select “Style”
- Select the style you want to apply and then click the “OK” button
- Click the “Find Next” button. The Word doc will now jump to the next occurrence of the text in the “Find what” field, and that text will now be highlighted (if you get a message that says the search item was not found, check the text in the “Find what” field to make sure it is exactly the way the word appears in the essay)
- Click the “Replace All” button. This will apply the Word style selected in the “Replace with” to the text in that field for every occurrence of the text in the “Find what” field
- If you made a mistake, you can undo the Replace operation with the keystroke control-z or by pulling down the Edit menu and clicking on “Undo”
